Managed Information

Secure Offsite Document and Data Archive Storage
The DocShop offers a complete information management solution that includes offsite archive storage, request retrieval, relocation of existing storage, pick and delivery to and from your business. We collect, barcode, record, file, store, retrieve and deliver.

Approved Public Record Office Storage Facility The DocShop is appointed by the keeper of Public Record Office Victoria (PROV) as an Approved Public Records Office Storage Supplier (APROSS).

	Purpose built and designed information management facility
	Clean, dry, pest protected with 7 day, 24 hour back to base fire and security protected
	Computer system that generates a unique barcode for each archive box stored
	Easy retrieval or delivery of boxes or files – email, fax or phone
	Routine annual destruction of boxes as directed by your staff
	Web access to storage records available
	Private viewing room available on site
	Photocopying available on site

We add value to your business by:

		Reducing storage cost by creating more usable office space
		Reducing capital expenditure outlays on shelving and archiving resources
		Providing a one stop solution for range of office requirements
		Simplifying budgeting and accounts payable to one service provider
		Removing potential OH&S risk to staff members
		Providing a fast response

Our Clients
Financial, legal, local government, educational institutions, hospital, aged care, family support services, utility, construction and manufacturing companies that require a managed process for secure storing and disposing of client confidential information.

Computerised Bar-coding We use a unique barcode system to define, index and track every record so we know the location of every item at all times. We use O’Neil RS-SQL software, the benchmark global leader in computerised records management.

Integration and Web Access We can also link your management software with our database. Applications such as trim software integrate your coding with our managed storage application. This will allow you to cross reference your current records with our management system.

Cataloguing & Indexing

We offer the service of cataloguing at a box level or indexing at a file level. This can be done at your premises or at our storage facility.

Data/Media Storage Offsite backup data storage is an ideal backup contingency of any critical data or media information. We provide pick up and delivery weekly or monthly on a scheduled exchange service. We allocated two specially designed media cases with a combination lock, one onsite and one in storage.