Document Digitisation Solutions
Digitise Your Paper Records
If you are looking for professional document scanning and digitisation services to improve access to archived records or convert paper records into electronic formats, The DocShop can provide a secure document digitisation solution (including OCR for optimal useability) tailored to your needs.
Scanning and Digitisation often includes invoices, minutes, medical records, insurance claims, contractual agreements, or general business documents.
The DocShop can scan a variety of formats as individual files and index each of those files. If you have a hard-copy document, we can scan it.
Secure End-to-end document scanning service
Our Document Scanning Services
- Bulk scanning of archived documents
- On-demand scanning of paper records stored with us
- OCR text rendering
- All sizes of documents catered for
- Indexing & Sorting of Documents
- Offsite storage is available when required
Why businesses are choosing to go paperless through document scanning services?
Every business has its own reasons for reducing its reliance on paper records.
For some, it's about reducing unnecessary waste and making more responsible use of resources to help create a more sustainable tomorrow. For others, it's about freeing up valuable office space, improving access to information, or making it easier for staff to work with the records they need.
Whatever the reason, professional document digitisation companies can deliver significant practical value to a business.
With The DocShop, businesses can benefit from:
- Large-volume scanning projects completed efficiently — without requiring your staff to spend hours scanning documents themselves.
- Less time spent managing paper records — allowing your team to focus on the work that generates revenue.
- Secure collection and chain of custody — keeping your records protected throughout the document digitisation process.
- OCR (Optical Character Recognition) and searchable documents — making information within scanned records easier to find and use. (Find out more)
- Professional indexing and organisation — helping ensure digitised documents remain useful, organised and easy to find, rather than simply becoming electronic copies of filing cabinets.
- Reduced physical storage requirements — potentially freeing valuable office space for more productive purposes.
- Secure ongoing storage options — where physical records still need to be retained after document digitisation. (Find out more)
- Secure destruction after document digitisation — where records have reached the end of their required retention period and can be safely destroyed. (Find out more)
From collection to document scanning
Our Document Digitisation Solution
Collection
We take care of all the transportation of your documents to our secure scanning facility. We have a fleet of secure vans, and The DocShop employs all drivers – we do not use subcontractors.
Our drivers manage the pickup and delivery of archives on a daily basis and understand the importance and diligence required when transporting documents.
Preparation
Preparation involves all activity associated with getting your documents ready to be processed through our scanners, such as removing documents from files, removing staples, and sorting. The functions required to get them to this level will depend on the condition of your documents, such as how they are currently stored and the images that you require as an output.
This is the labour-intensive part of the process and will be carried out by our fully trained staff to reduce costs.
Scanning & Data Capture
The DocShop uses state-of-the-art scanners to deliver top quality digitally scanned images. Our capture module allows our team to scan, arrange, and store any type of document with speed and ease. Captured images are converted to PDF format and neatly transferred directly onto any media storage device you request.
Not only are our batches automatically organised, but high accuracy is also achieved. In addition, image enhancement, a specific OCR automatic indexing process, and file merging are also features we can offer.
At the end of the process, we will supply your images or documents digitally as full-text searchable PDFs, or you can take advantage of our onsite electronic storage options to access your documents online. Once the scan is complete The DocShop also offers both storage and destruction capabilities to give you a complete solution.
Secure & Confidential Document Scanning Services
Call us today to see how The DocShop can help you save space and make storing and searching your documents easier than ever. We look forward to helping you. We can support, anywhere and anytime with document scanning in Victoria.
FAQs
Looking to learn more about document scanning? Below, we’ve answered some of the most common questions about how The DocShop securely converts paper records into digital files. Discover how document scanning can improve accessibility, save storage space, and make managing your business documents easier.
What is document scanning?
Document scanning is the process of converting paper documents into digital files that can be stored, searched, and accessed electronically. The DocShop provides professional document scanning services for a wide range of records, helping businesses reduce paper storage and improve document accessibility.
What types of documents can be scanned?
The DocShop can scan a wide range of business and archived records, including invoices, meeting minutes, medical records, insurance claims, contracts, personnel records, archived files and general business documents. We can handle different document sizes and formats, including large volumes of archived paperwork.
Where can I scan documents near me?
If you're looking for document scanning near you, it's important to choose a provider that offers secure handling, accurate digitisation, and reliable document management solutions. The DocShop provides professional document scanning services across Victoria, helping businesses convert paper records into organised, searchable digital files. Through our network we can support Australia wide.
What are the benefits of digitising paper documents?
Digitising paper documents can help save office space, improve document accessibility, reduce the risk of lost files, and make information easier to search and retrieve. Digital records can also support more efficient workflows and reduce reliance on physical storage.
How does The DocShop collect documents for scanning?
The DocShop manages the entire collection process using our own fleet of secure vehicles and employed drivers. We do not use subcontractors, ensuring your documents are handled securely from collection through to digitisation and delivery.
What happens before documents are scanned?
Before scanning begins, documents are carefully prepared by removing staples, organising files, sorting records, and ensuring they are ready for processing. This preparation helps produce accurate, high-quality digital images and improves the efficiency of the scanning process.
Can scanned documents be searched electronically?
Yes. The DocShop offers OCR (Optical Character Recognition) technology, which converts scanned text into searchable digital content. This allows users to quickly locate information within documents without manually reviewing every file.
What file format will my scanned documents be provided in?
Scanned documents are typically supplied as PDF files, making them easy to view, share, and store. The DocShop can also provide full-text searchable PDFs, allowing you to find information quickly and efficiently.
Can The DocShop organise and index scanned documents?
Yes. The DocShop offers document indexing and sorting services to help keep your digital records organised. Files can be categorised and indexed according to your requirements, making document retrieval faster and more efficient.
Can I store my scanned documents electronically after digitisation?
Absolutely. Once your documents have been scanned, you can receive the files digitally or take advantage of The DocShop's electronic storage options. This allows you to access important documents online whenever you need them while reducing reliance on physical archives.
Where can I scan documents for free?
If you only need to scan a small number of documents, there are free scanning apps that allow you to use your smartphone to scan documents and email them to yourself. However, free options can have limitations on the number of documents you can scan and may become time-consuming when dealing with large volumes of records.
If you have large numbers of archived documents that need to be scanned, The DocShop can help. Our document scanning bureau can digitise large volumes of records, with OCR technology available to create readable and searchable digital files.
Call The DocShop on 1800 362 746 to discuss your scanning requirements.
How much do document scanning services cost?
The cost of document scanning depends on factors such as the volume of documents, document condition, preparation requirements, indexing, OCR and the format of the final digital files. The DocShop can provide a tailored quote based on your scanning requirements. For larger archives, we can also discuss collection, preparation, scanning, indexing and secure storage or destruction options.
1800 362 746
What is the best way to scan a large amount of documents?
For large volumes of documents, professional bulk scanning is usually more efficient than scanning records individually in the office. The DocShop can manage collection, document preparation, high-volume scanning, OCR, indexing and digital delivery as part of a tailored digitisation project.
Leaving you with searchable, readable digital files.
How long does document scanning take?
The time required depends on the volume and condition of the documents, the level of preparation, indexing and OCR required, and the final format. Smaller projects may be completed relatively quickly, while large archive digitisation projects require more planning. The DocShop can assess your records and provide a timeframe as part of the project quotation.
What happens to my original documents after they are scanned?
Once scanning is complete, you can choose what happens to your original records based on your retention requirements. Documents can be returned to you, securely stored, or securely destroyed when they are no longer required and can legally be disposed of. The DocShop can help manage the transition from physical records to digital information.
Digitize Today, let us know your needs