Document Digitisation Solutions
Digitise Your Paper Records
Whether you are looking for improved access to archived records or converting your paper records into an electronic format, The DocShop is able to provide a document digitisation solution to meet your unique needs.
Scanning and Digitisation often includes invoices, minutes, medical records, insurance claims, contractual agreements, or general business documents.
The DocShop can scan a variety of formats as individual files and index each of those files. If you have a hard-copy document, we can scan it.
End-to-End
What We Offer
- Bulk scanning of archived documents
- On-demand scanning of paper records stored with us
- OCR text rendering
- All sizes of documents catered for
- Indexing & Sorting of Documents
- Offsite storage is available when required
Collection to Scanning
Our Solution
Collection
We take care of all the transportation of your documents to our secure scanning facility. We have a fleet of secure vans, and The DocShop employs all drivers – we do not use subcontractors.
Our drivers manage the pickup and delivery of archives on a daily basis and understand the importance and diligence required when transporting documents.
Preparation
Preparation involves all activity associated with getting your documents ready to be processed through our scanners, such as removing documents from files, removing staples, and sorting. The functions required to get them to this level will depend on the condition of your documents, such as how they are currently stored and the images that you require as an output.
This is the labour-intensive part of the process and will be carried out by our fully trained staff to reduce costs.
Scanning & Data Capture
The DocShop uses state-of-the-art scanners to deliver top quality digitally scanned images. Our capture module allows our team to scan, arrange, and store any type of document with speed and ease. Captured images are converted to PDF format and neatly transferred directly onto any media storage device you request.
Not only are our batches automatically organised, but high accuracy is also achieved. In addition, image enhancement, a specific OCR automatic indexing process, and file merging are also features we can offer.
At the end of the process, we will supply your images or documents digitally as full-text searchable PDFs, or you can take advantage of our onsite electronic storage options to access your documents online.
Secure & Confidential Document Scanning Services
Call us today to see how The DocShop can help you save space and make storing and searching your documents easier than ever. We look forward to helping you.
FAQs
Looking to learn more about document scanning? Below, we’ve answered some of the most common questions about how The DocShop securely converts paper records into digital files. Discover how document scanning can improve accessibility, save storage space, and make managing your business documents easier.
What is document scanning?
Document scanning is the process of converting paper documents into digital files that can be stored, searched, and accessed electronically. The DocShop provides professional document scanning services for a wide range of records, helping businesses reduce paper storage and improve document accessibility.
What types of documents can be scanned?
The DocShop can scan a variety of document types, including invoices, meeting minutes, medical records, insurance claims, contracts, archived files, and general business documents. We can also accommodate different document sizes and formats to suit your requirements.
Where can I scan documents near me?
If you're looking for document scanning near you, it's important to choose a provider that offers secure handling, accurate digitisation, and reliable document management solutions. The DocShop provides professional document scanning services across Australia, helping businesses convert paper records into organised, searchable digital files.
What are the benefits of digitising paper documents?
Digitising paper documents can help save office space, improve document accessibility, reduce the risk of lost files, and make information easier to search and retrieve. Digital records can also support more efficient workflows and reduce reliance on physical storage.
How does The DocShop collect documents for scanning?
The DocShop manages the entire collection process using our own fleet of secure vehicles and employed drivers. We do not use subcontractors, ensuring your documents are handled securely from collection through to digitisation and delivery.
What happens before documents are scanned?
Before scanning begins, documents are carefully prepared by removing staples, organising files, sorting records, and ensuring they are ready for processing. This preparation helps produce accurate, high-quality digital images and improves the efficiency of the scanning process.
Can scanned documents be searched electronically?
Yes. The DocShop offers OCR (Optical Character Recognition) technology, which converts scanned text into searchable digital content. This allows users to quickly locate information within documents without manually reviewing every file.
What file format will my scanned documents be provided in?
Scanned documents are typically supplied as PDF files, making them easy to view, share, and store. The DocShop can also provide full-text searchable PDFs, allowing you to find information quickly and efficiently.
Can The DocShop organise and index scanned documents?
Yes. The DocShop offers document indexing and sorting services to help keep your digital records organised. Files can be categorised and indexed according to your requirements, making document retrieval faster and more efficient.
Can I store my scanned documents electronically after digitisation?
Absolutely. Once your documents have been scanned, you can receive the files digitally or take advantage of The DocShop's electronic storage options. This allows you to access important documents online whenever you need them while reducing reliance on physical archives.
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